In the ribbon, click “Tools” and then “Out of Office Assistant”. You just have to use the out-of-office assistant. In older versions, setting an automatic reply works in a similar way. Screenshot of Outlook: Settings for out-of-office replies (c) Screenshot Automatic replies in older Outlook versions This means: if you want people to know when you’ll be back, you must write that in your text. Important: You can set a time range when the message will be sent – but the receiver can’t see the end date. Click “Ok” on the bottom right when you’ve finished. You can use the same text for both or write different replies. There are two tabs: “Inside My Organization” and “Outside My Organization”. Write the text you want other people to get as an automatic answer to their emails. If you don’t set a time range, you’ll have to deactivate the automatic replies manually. You can also check the option to send the message only during a certain period of time. Activate this option by selecting “Send automatic replies”. Choose the option “Automatic replies (Out of office)”. If you have an Outlook version without the “Tools” tab and get an image like the one above, you are using a new version of Outlook or Outlook for Office 365. #Outlook version 14 how to#
Screenshot of Microsoft Outlook: How to set an out-of-office reply (c) Screenshot 5 Steps how to set an out-of-office reply in newer versions of Microsoft Outlook In this case, you’ll set the automatic reply by using the option “Rules and Alerts”.
You see the “Tools” tab, but there’s no “Out of Office Assistant”? That means you’re probably using a non-exchange account.
If you have a tab called “Tools” and you click it, is there an option “Out of Office Assistant”? Older versions (Outlook 2003, 2007) have this option. Click “File” and then “Info” and check if you get an image like the picture below. In the ribbon above your inbox: is there a tab called “Tools”? If you can’t see one, you probably have a newer version or Outlook for Office 365. 
First, you should check the version of your software. But the way you do that varies from one Outlook version to another. Microsoft Outlook allows you to set automatic replies. How to check the Microsoft Outlook Version You’re going on vacation and want to send automatic replies from Microsoft Outlook? This is how you set up an automatic reply to let your customers, partners and co-workers know that you can’t read their email and when you’ll be back.
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